The global pandemic has been taking a toll on Ho Chi Minh’s living conditions. Our team in the Vietnam branch office (reluctantly) decided to work from home during the Coronavirus outbreak. Separating our work life from our home due to Covid 19 could be problematic when in the same surroundings. However, after one month of social distancing and constant virtual calls, we have figured out some tips to work from home effectively.
⦁ Right Mindset is Key
Before Ho Chi Minh went into full lockdown mode, we had been telling each other that working from home takes extra discipline and consideration. Offices have all those subtle and personal working spaces that navigate our minds productively. Meanwhile, the small working space at home is often associated with relaxation and fun. Team members may automatically think they can set the alarm later since driving to work is no longer on the agenda.
However, team members have developed a routine for our mornings, in which we would still wake up at our standard time and use that extra time to prepare our day. Some members use their spare time to exercise, while others spend their early routine preparing meals for the whole day. Then, by 8:15 am, everyone is ready at their desk and established to start a new working day!
(Pic 1: Ready by our working station at 8:15 am)
This force of habit seems little at first, but it helps us maintain productivity and enthusiasm, just like working in the office.
⦁ Maintaining Discipline during SARS-CoV-2 (COVID-19)
It might take a few days to establish a new routine. To maintain our productivity 8 hours a day, we need disciplines and structure.
The most critical thing is to make sure our working station is just as professional as our office cube. Not everyone has a home office, but setting up a quiet space for your work is vital. Staff is advised to separate our work area from our personal by staying as far from the bed or the dining area as possible. They are also encouraged to have their desks filled with sufficient working materials and supplies.
(Pic 2: Team members’ working areas)
⦁ Vietnamese LSP Team Member Communication in a SARS-CoV-2 (COVID-19)
Working from home can be mentally challenging. While some people love working alone, after a few weeks of being stuck at home, staring at your laptop 8-10 hours a day, we all start to feel a little lonely and claustrophobic, especially those living on their own. Therefore, it is critical to constantly talk to one another via Skype, Facebook, or even phone calls. These virtual interactions provide us with some comfort and support we all crave during this trying time.
Each team holds Skype meetings at least once a week to connect to catch up with the burning issues. If one member encounters challenges with their work, other members are there to lend a hand. Team leaders and managers also hold weekly online meetings to keep each other updated on current matters. Our General Director – Mr. Kim Il Hong – would use these times to update us on the Covid 19 situations and the protocols we have to follow.
After work, team members would hold the online Werewolf game to exercise our brains and keep our close bond flaming and alive. We constantly remind one another: “We are working from homes, not on the moon. If you have a problem, talk to each other.” That attitude keeps us moving intensely after 04-week of homeworking.
(Pic 3: Team’s Meeting)
The Coronavirus outbreak in Ho Chi Minh is forcing millions of workers to adjust to homeworking life as soon as possible, including every team member in Hansem Vietnam. Thankfully, our team has managed to stay on top and ahead of this unfortunate situation by setting up the right mindset, following the WFH routine with discipline and responsibility, and looking after one another, mentally and professionally. So far, Hansem Vietnam has been working and deliver projects with the same productivity and enthusiasm as before. We hope to keep up this positivity and performance in the future, regardless of the pandemic or our working conditions.